Built for small-portfolio property managers
Intelligence rooted in reality.
We lift up property managers and management companies by doing the work that takes their time and money away from the people they serve.
agentplain REPLACES tenant inbound triage and maintenance ticket routing, INTEGRATES with Outlook, Gmail, and QuickBooks Online on day one, and AUGMENTS the owner report cadence so landlords stop calling you for status.
The tenant-ops and owner-reporting skills, agents, and memory you'd otherwise wire yourself
The fleet for the small-portfolio property manager.
ROI multiplier
15x
Per seat
$199 → $99
Integrations planned
4
The short answer
What is agentplain for property management?
agentplain for property management is a managed AI service partnership for single-family property managers running roughly 50–500 doors. A service team installs a fleet that triages tenant inbound, routes maintenance tickets, chases rent, runs lease-renewal cadences, and produces owner reports — working inside Outlook, Gmail, and QuickBooks Online. The manager approves every customer-facing draft; the fleet drafts and proposes but never sends on its own.
A day in the life
What the fleet drafts before you open the laptop.
Friday 4:53pm. Tenant maintenance request — water heater leaking, unit 4B.
Today
Triage in Buildium, check the work-order history, message the vendor, message the owner, schedule the visit, follow up Monday. ~25 minutes of inbox ping-pong over the weekend.
With agentplain
The fleet classified the request as urgent water damage and — once your Buildium API key is connected — pulled unit 4B's three prior plumbing tickets; it drafted the vendor dispatch message, drafted the owner notification with the likely cost band, and proposed a Saturday morning slot. Everything queued for the property manager's review.
Outcome
One review, three approvals, one Saturday visit. The manager spends the weekend on owners and tenants, not on coordination.
Jobs to be done
The recurring work, role by role.
Principal / portfolio owner
| Job | When | Today | With agentplain |
|---|---|---|---|
| Know which units are at-risk this week | Monday morning | Walk PMs, read maintenance email | Portfolio overview — units flagged for delinquency, open work orders >7 days, lease expiry <60 days |
| Approve a non-routine maintenance spend | Ad hoc, urgent | Phone calls and texts; no audit trail | Work-approval queue — request, vendor estimate, owner-policy match, one-click approve with audit trail |
| Send the monthly owner report | First week of every month | Generated by accounting, edited by hand, late | Owner-reporter agent drafts per-owner; principal signs and sends from their own system |
Property manager
| Job | When | Today | With agentplain |
|---|---|---|---|
| Triage tenant inbound | All day, every day | Phone tag, scattered email, missed weekends | Tenant-inbound agent classifies (maintenance / payment / lease question), routes, drafts the first-touch reply |
| Coordinate a maintenance work order | Continuous, ~10–30 active per PM | Vendor phone tag, lost paper trail | Work-order agent routes to the right vendor by trade + zone, drafts the tenant-access window, logs vendor confirmation |
| Run lease-renewal outreach 90/60/30 days out | Continuous calendar | Manual template + spreadsheet reminder | Renewal agent runs the cadence with market-rent context attached; PM signs the offer |
| Owner-facing communication on issues that need approval | Reactive, ~weekly per door | Email-by-email, drafted from scratch each time | Owner-comm agent drafts the owner-facing message with policy match + cost band; PM reviews and sends |
Leasing agent
| Job | When | Today | With agentplain |
|---|---|---|---|
| Respond to inquiry on a listed vacancy | Inbound from Zillow / Apartments.com / Trulia, sub-hour expected | Manual reply with availability + tour ask | Inquiry agent classifies intent, pulls current vacancy state, drafts the qualified-tenant questions and a self-serve tour scheduling link |
| Screen applications against criteria | Per applicant, sub-24-hour expected | Pull credit + background, eyeball income docs, gut-check the file | Screening agent normalizes the application against policy (income ratio / eviction / credit floor), drafts the approve/deny letter and the reason citation |
| Draft a lease for a new tenant | Post-approval, time-sensitive | AppFolio / Buildium template + manual edits for property-specific terms | Lease agent drafts the document with unit-specific terms, pet/parking/concession riders, and the state-required disclosures attached |
Maintenance coordinator
| Job | When | Today | With agentplain |
|---|---|---|---|
| Dispatch vendor against open work order | Continuous, 10–40 open per day | Phone tree across plumbers / HVAC / electrical / handyman | Dispatch agent routes by trade + zone + vendor SLA history, drafts the dispatch with tenant-access window attached |
| Approve vendor invoices against the work order | Post-completion | Eyeball invoice vs. estimate; chase mismatches by phone | Invoice agent matches invoice to the estimate, flags variance, drafts the owner-facing summary with photos from CompanyCam where attached |
| Schedule preventative-maintenance turnovers | Quarterly + on lease turn | Spreadsheet of HVAC / smoke detector / pest / gutter cadences | PM agent runs the cadence, drafts the vendor dispatch, and surfaces the units missing service before the audit |
Accounting clerk
| Job | When | Today | With agentplain |
|---|---|---|---|
| Chase late rent | 1st–5th of the month, then 15th | Form-letter merge, manual phone calls | Collections agent runs the cadence with tenant payment history attached; clerk signs the escalation step |
| Reconcile owner draws | Monthly | Spreadsheet of trust-account exceptions | Books agent drafts the reconciliation; clerk reviews exceptions only |
ROI math
The arithmetic. Audit it.
Headline multiplier
15x
Illustrative; your numbers will vary with the hours you reclaim.
- Subscription cost
- Regular tier · $199 per seat (solo), sliding to $99 per seat (50–99 seats) — 7-day free trial, card at signup
- Value delivered
- $36,000 / yr saved on PM-hour and delinquency reclamation
- The math
- 1 PM @ $48k all-in × ~25% of day on tenant inbound and maintenance routing = $12k/yr per PM in labor reclamation. At 3 PMs that is $36k against 3 Regular-tier seats at $199/mo solo ($7,164/yr) — ~5x at three PMs, sliding to ~15x+ as a portfolio grows past 25 seats and per-seat drops to $119/mo. Delinquency-day compression of 2 days/month at $200/door in rent float × 200 doors = $80k/yr additional in worst-case operations (modeled as upside, not committed).
The downside it removes
The other half of ROI: the violation that never sends.
Tenant communications carry Fair Housing Act exposure (first-offense HUD civil penalty of $26,262, 2025 inflation-adjusted, 24 CFR §180.671) plus each state's landlord-tenant notice, disclosure, and timing rules — an improper eviction or entry notice is its own per-violation liability. An auto-sent tenant reply can become a fair-housing or improper-notice violation instantly; agentplain's fleet drafts the reply and holds it for a property manager to approve before it sends, so fair-housing-risky or improper-notice language is caught at the draft stage — keeping the per-violation penalty off the ledger. (A property-management fair-housing pass is loaded and activates after counsel review; today the safeguard is the human approval gate, which depends on nothing going out without a person.) That avoided downside is real ROI the 15x hours math leaves out.
What agentplain does, and doesn't
Replace. Integrate. Augment.
Replace
Work the fleet takes off your desk entirely.
- Phone-tag tenant inbound — replaced by triaged + drafted first-touch
- Manual maintenance vendor dispatch — replaced by trade+zone-aware routing
- Hand-built monthly owner reports — replaced by drafted per-owner reads
- Form-letter collections chase — replaced by history-aware cadence with PM in the loop
Integrate
Customer-system tools agentplain reads from and writes to.
- Outlook + Gmail (per-PM OAuth — email + calendar)
- OneDrive + Google Drive (working files + owner-report substrate)
- QuickBooks Online (trust accounting + owner reporting)
Augment
Work the human still owns — the agent drafts, you decide.
- Owner-policy matching on every work order — drafts cite the policy line, never invent
- Renewal pricing — drafted with comparable-rent evidence from the local feed
- Tenant communications drafted then held for your approval — the fair-housing pass activates after counsel review
- Trust-accounting exception triage — drafted with bank-feed evidence attached
Pricing
Regular · per-seat, $199 solo, sliding to $99 at 50+ seats
Solo (1 seat)
$199
per seat / mo
2–9 seats
$179
per seat / mo
10–24 seats
$149
per seat / mo
25–49 seats
$119
per seat / mo
50–99 seats
$99
per seat / mo
Need higher-intensity service, multi-state ops, white-label, or a dedicated team? Step up to Max → · Need a capability we don't ship yet? Build with us on /custom →
Integrations
What's live, what's ready, and what's coming.
Live
Accounting
QuickBooks Online
Email + calendar
Outlook + M365 Graph
Ready to connect
The adapter is built and tested. Connecting your account turns it on — no new engineering, just your credential.
PMS
Buildium
Reads the rent roll behind the rent-collection chase loop. Pasting your Buildium API key turns it on.
Planned · Q3 2026
PMS
AppFolio
PMS
Propertyware
PMS
Yardi Breeze
Telephony — inbound only
Twilio Voice (inbound triage receiver)
Sync-diff alone is a subtest. Integration-acceptance means the agent completes the full functional value loop — read, categorize, coordinate, schedule, draft — end-to-end on a real customer system.
Questions worth asking
agentplain for property management — the honest version.
What work does agentplain take off a property manager's plate?
The repetitive operations load: triaging tenant inbound, routing maintenance work orders, chasing rent, running lease-renewal cadences, and producing owner reports so landlords stop calling for status. The fleet drafts each piece and surfaces it for the manager's review.
Is agentplain a replacement for my property-management software?
No. agentplain works inside the Outlook, Gmail, and QuickBooks Online you already run and replaces the manual work between them — tenant triage, maintenance routing, rent chase, owner reporting. It isn't a property-management system, and there's nothing to migrate.
How much does agentplain cost for a property-management company?
Property management is recommended at the Regular tier — $199 per seat per month for a solo operator, sliding to $99 per seat at 50+ seats. Every tier is per seat, month-to-month, with the first month free, and you can cancel anytime.
Does the fleet send anything to tenants or owners on its own?
No. Every draft — a tenant reply, a maintenance update, an owner report — lands in your approval queue as a pending item. The fleet drafts and proposes; you approve and send from inside your own email and systems. It never auto-sends, moves money, or makes commitments on your behalf.
Start free
Run your property management practice on the fleet.
7-day free trial, card at signup. Month-to-month from day one — no annual contract, no auto-renew. The fleet drafts; you decide what ships. Cancel anytime from your billing settings. Need more depth than the tiers cover plug-and-play? We scope per customer — build with us.